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Master Circular on Probation/Confirmation in Central Services-Dopt orders

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Master Circular on Probation/Confirmation in Central Services-Dopt orders

MASTER CIRCULAR ON PROBATION AND CONFIRMATION IN CENTRAL SERVICES PROBATION

1. A person is appointed on probation in order to assess his suitability for absorption in the service to which he has been appointed. Probation should not, therefore, be treated as a mere formality. No formal declaration shall be necessary in respect of appointment on probation. The appointing authority may declare successful completion, extend the period of probation or terminate the services of a temporary employee on probation, on the basis of evaluation of performance.

2. Probation is prescribed when there is direct recruitment, promotion from one Group to another or for officers re-employed before the age of superannuation. The probation shall stand successfully completed on issue of orders in writing. It is, however, not desirable that a Government servant should be kept on probation for long periods.

3. Instead of treating probation as a formality, the existing powers to discharge probationers should be systematically and vigorously used so that the necessity of dispensing with the services of employees at later stages may arise only rarely.

4. Concentration of attention on the probationer’s ability to pass the probationary or the departmental examination, if applicable, is essential part of the qualification for confirmation but not the most important part. There should be a very careful assessment of the outlook, character and aptitude for the kind of work that has to be done in the service before a probationer is confirmed.

5. A probationer should be given an opportunity to work under more than one officer during this period and reports of his work obtained from each one of those officers. The probation reports for the whole period may then be considered is fit to be confirmed in service. For this purpose, separate forms of report on the probationers should be used, which are distinct from the usual Annual Performance Appraisal Report (APAR) forms. The probation reports, unlike APAR, are written to help the supervising officer to concentrate on the special needs of probation and to decide whether the work and conduct of the officer during the period of probation or the extend period of probation are satisfactory enough to warrant his further retention in service or post. The probation reports thus do not serve the purpose for which the APARs are written and vice versa. Therefore, in the case of all probationers or officers on probation, separate probation reports should be written in addition to the usual APARs for the period of probation.

6. Save for exceptional reasons, probation should not be extended for more than a year and in no circumstance an employee should be kept on probation for more than double the normal period.

7. A probationer, who is not making satisfactory progress, should be informed of his shortcomings well before the expiry of the original probationary period so that he can make special efforts at self-improvement. This can be done by giving him a written warning to the effect that his general performance has not been such as to justify his confirmation and that, unless he showed substantial improvement within a specified period, the question of discharging him would have to be considered. Even though this is not required by the rules, discharge from the service being a server, final and irrevocable step, the probationer should be given an opportunity before taking the drastic step of discharge.

8. During the period of probation, or any extension thereof, candidates may be required by Government to undergo such courses of training and instructions and to pass examinations, and tests (including examination In Hindi) as Government may deem fit, as a condition to satisfactory completion of the probation.

MANDATORY INDUCTION TRAINING

9. In all cases of direct recruitment there should be a mandatory induction training of at lest two weeks duration. Successful completion of the training may be made a pre-requisite for completion of probation. The syllabus for the training may be prescribed by the Cadre authorities and the Training Division of DOPT can be consulted, if required. The recruitment rules for all posts, wherever such a provision does not already exist, may be amended to provide for such mandatory training. Till such time as the Recruitment Rules are amended, a clause on the above lines may be included in the offer of appointment.

PERIOD OF PROBATION
The period of probation is prescribed for different posts/services in Central Government on the following lines:

S.No
Method of appointment
Period of probation
Promotion
1.
Promotion from one
grade to another but within the same group of posts e.g. from Group ‘C’ to
Group ‘C’.
No probation.
2.
Promotion from one
Group to another e.g. Group ‘B’ to Group ‘A’
2 years or the period
of probation prescribed for the direct recruitment to the post, if any.
DIRECT RECRUITMENT
3.
(I) For direct
recruitment to posts except clause (ii) below
(ii) For direct
recruitment to posts *carrying a Grade Pay of Rs. 7600 or above or to the
posts to which the maximum age limit is 35 years or above and where no
training is involved, Note: Training includes on the job or ‘Institution
training”
2 years
1 year
4.
Officers re-employed
before the age of superannuation
2 years
5.
Appointment on
contract basis, tenure basis, re-employment after superannuation and
absorption
No probation

(A) DIRECT RECRUITMENT

If a Government servant is appointed to another post by direct recruitment either in the same department or a different department, it may be necessary to consider him for confirmation in the new post in which he has been appointed by direct recruitment irrespective of the fact that the officer was holding the earlier post on a substantive basis. Further confirmation in the new entry grade becomes necessary because the new post may not be in the same line or discipline as the old post in which he has been confirmed and the fact that he was considered suitable for continuance in the old post (which was the basis for his confirmation in that post) would not automatically make him suitable for continuance in the new post the Job requirements of which may be quite different from those of the old post.

(B) PROMOTION

(i) Persons who are inducted into a new service through promotion shall also be placed on probation but there shall be no probation on promotion from one grade to another but within the same group of posts, except when the promotion involves a change in the Group of posts in the same service, e.g. promotion from Group ‘B’ to Group ‘A’ in which case the probation would be for the prescribed period.

(ii) If the recruitment rules do not prescribe any probation, an officer appointed on regular basis (after following the prescribed DPC procedure, etc.) will have all the benefits that a person confirmed in that grade would have.

(C) APPOINTMENT ON CONTRACT BASIS, TENURE BASIS, RE-EMPLOYMENT AFTER SUPERANNUATION AND ABSORPTION
There shall be no probation in the cases for appointment on contract basis, tenure basis, re-employment after superannuation and absorption.

LEAVE TO PROBATIONER, A PERSON ON PROBATION
1. A person appointed to a post on probation shall be entitled to leave under the rules as a temporary or a permanent Government servant according as his appointment is against a temporary or a permanent post. Where such person already holds a lien on a permanent post before such appointment, he shall be entitled to leave as a permanent Government servant.
2. The period of joining time availed of by a probationer on return from leave should be counted towards the prescribed period of probation if but for the leave, he would have continued to officiate in the post to which he was appointed.
3. If, for any reason, it is proposed to terminate the services of a probationer, any leave which may be granted to him shall not extend –
(i) Beyond the date on which the probation period as already sanctioned or extended expires, or
(ii) Beyond any earlier date on which his services are terminated by the orders of an authority competent to appoint him.

EXTENSION OF PROBATION PERIOD
4. If during the period of probation, a probationer has not undergone the requisite training course or passed the requisite departmental examinations prescribed [proficiency in Hindi, etc.), if any, the period of probation may be extended by such period or periods as may be necessary, subject to the condition that the total period of probation does not exceed double the prescribed period of probation.

5. The Appointing Authority may, if it so thinks fit, extend the period of probation of a Government servant by a specified period but the total period of probation does not exceed double the normal period. In such cases, periodic reviews should be done and extension should not be done for a long period at one time.

6. Where a probationer who has completed the period of probation to the satisfaction of the Central Government is required to be confirmed, he shall be confirmed in the Service/Post at the end of his period of probation, having been completed satisfactorily.

7. Some employees are not able to complete the probation on account of availing leave for long duration during probation period. In such cases if an employee does not complete 75% of the total duration prescribed for probation on account of availing any kind of leave as permissible to a probationer under the Rules, his/her probation period may be extended by the length of the Leave availed, but not exceeding double the prescribed period of probation.
TERMINATION OF PROBATION

8. The decision whether an employee should be confirmed or his probation extended should be taken soon after the expiry of the initial probationary period, that is within six to eight weeks, and communicated to the employee together with the reasons in case of extension. A probationer who is not making satisfactory progress or who shows himself to be inadequate for the service in any way should be informed of his shortcomings well before the expiry of the original probationary period so that he can make special efforts at self-improvement

9. On the expiry of the period of probation, steps should be taken to obtain the assessment reports on the probationer to:-
i. Confirm the probationer/issue orders regarding satisfactory termination of probation, as the case may be, if the probation has been completed to the satisfaction of the competent authority; or
ii. Extend the period of probation or discharge the probationer or terminate the services of the probationer as the case may be, in accordance with the relevant rules and orders, if the probationer has not completed the period of probation satisfactorily.

10. In order to ensure that delays do not occur in confirmation, timely action must be initiated in advance so that the time limit is adherred to.

11. If it appears to the Appointing Authority, at any time, during or at the end of the period of probation that a Government servant has not made sufficient use of his opportunities or is not making satisfactory progress, the Appointing Authority may revert him to the post held substantively by him immediately preceding his appointment, provided he holds a lien thereon or in other cases may discharge or terminate him from service.

12. A Probationer reverted or discharged from service during or at the end of the period of probation shall not be entitled to any compensation.

CONFIRMATION

13. If, during the period of aprobation or any extension thereof, as the case may be Government is of the opinion that an officer is not fit for permanent appointment, Government may discharge or revert the officer to the post held by him prior to his appointment in the service, as the case may be.

14. Confirmation will be made only once in the service of an official which will be in the entry grade post/service/cadre provided further confirmation shall be necessary when there is fresh entry subsequently in any other post/service/cadre by way of direct recruitment or otherwise. Confirmation is de linked from the avialbility of permanent vacancy in the grade. In other words, an officer who has successfully completed the probation, as prescribed under relevant rules, may be considered for confirmation. A specific order of confirmation will be issued when the case is cleared from all angels.

15. On satisfactory completion of the period of probation or extension thereof, the Government may confirm a temporary Government servant to his appointment from the date of completion of the period of his probation or extension thereof.

16. The date from which confirmation should be given effect to is the date following the date of satisfactory completion of the prescribed period of probation or the extended period of probation, as the case may be. The decision to confirm the probationer or to extend the period of probation as the case may be should be communicated to the probationer normally within 6 to 8 weeks. Confirmation of the probationer after completion of the period of probation is not automatic but is to be followed by formal orders. As long as no specific orders of confirmation or satisfactory completion of probation are issued to a probationer, such a probationer shall be deemed to have contined on probation.

17. Some employees are not able to complete the probation on account of availing leave for long duration during probation period. In such cases if an employee does not complete 75% of the total duration prescribed for probation on account of availing any kind of leave as permissible to a probationer under the Rules, his/her probation period may be extended by the length of the Leave availed, but not exceeding double the prescribed period of probation.

TERMINATION OF PROBATION
18. The decision whether an employee should be confirmed or his probation extended should be taken soon after the expiry of the initial probationary period, that is within six to eight weeks, and communicated to the employee together with the reasons in case of extension. A probationer who is not making satisfactory progress or who shows himself to be inadequate for the service in any way should be informed of his shortcomings well before the expiry of the original probationary period so that he can make special efforts at self-improvement

19. On the expiry of the period of probation, steps should be taken to obtain the assessment reports on the probationer to:-
i. Confirm the probationer/issue orders regarding satisfactory termination of probation, as the case may be, if the probation has been completed to the satisfaction of the competent authority; or
ii. Extend the period of probation or discharge the probationer or terminate the services of the probationer as the case may be, in accordance with the relevant rules and orders, if the probationer has not completed the period of probation satisfactorily.

20. In order to ensure that delays do not occur in confirmation, timely action must be initiated in advance so that the time limit is adherred to.

21. If it appears to the Appointing Authority, at any time, during or at the end of the period of probation that a Government servant has not made sufficient use of his opportunities or is not making satisfactory progress, the Appointing Authority may revert him to the post held substantively by him immediately preceding his appointment, provided he holds a lien thereon or in other cases may discharge or terminate him from service.

22. A Probationer reverted or discharged from service during or at the end of the period of probation shall not be entitled to any compensation.

CONFIRMATION
23. If, during the period of aprobation or any extension thereof, as the case may be Government is of the opinion that an officer is not fit for permanent appointment, Government may discharge or revert the officer to the post held by him prior to his appointment in the service, as the case may be

24. Confirmation will be made only once in the service of an official which will be in the entry grade post/service/cadre provided further confirmation shall be necessary when there is fresh entry subsequently in any other post/service/cadre by way of direct recruitment or otherwise. Confirmation is de linked from the avialbility of permanent vacancy in the grade. In other words, an officer who has successfully completed the probation, as prescribed under relevant rules, may be considered for confirmation. A specific order of confirmation will be issued when the case is cleared from all angels.

25. On satisfactory completion of the period of probation or extension thereof, the Government may confirm a temporary Government servant to his appointment from the date of completion of the period of his probation or extension thereof.

26. The date from which confirmation should be given effect to is the date following the date of satisfactory completion of the prescribed period of probation or the extended period of probation, as the case may be. The decision to confirm the probationer or to extend the period of probation as the case may be should be communicated to the probationer normally within 6 to 8 weeks. Confirmation of the probationer after completion of the period of probation is not automatic but is to be followed by formal orders. As long as no specific orders of confirmation or satisfactory completion of probation are issued to a probationer, such a probationer shall be deemed to have contined on probation.

28. Where probation on promotion is prescribed, the appointing authority will on completion of the prescribed period of probation assess the work and conduct of the officer himself and in case the conclusion is that the officer is fit to hold the higher grade, he will pass on order declaring that the person concerned has successfully completed the probation. If the appointing authority considers that the work of the officer has not been satisfactory or needs to be watched for some more time he may revert him to the post/service/cadre from which he was promoted, or extend the period of probation, as the case may be.

29. Since there will be no confirmation on promotion before an official is declared to have completed the probation satisfactorily, rigorous screening of his performance should be made and there should be no hesitation to revert a person to the post or grade from which he was promoted if the work of the officer during probation has not been satisfactory.

30. A Government servant appointed by transfer would duly have been confirmed in the earlier post. In such a case further confirmation in the new post would not be necessary and he could be treated as permanent in the new post. Where, however, a Government servant who has not already been confirmed in the old post is appointed by transfer, it would be necessary to confirm him in the new post. In such case, he may be considered for confirmation after watching him for two years. Within that period of two years, the officer would earn two reports in the new grade and the DPC may consider his case for confirmation on the basis of these APARs.

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Age limits for recruitment to Central Services – DoPT Orders

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Age limits for recruitment to Central Services – DoPT Orders

CHAPTER VIII
AGE LIMITS

1. Age limits for recruitment to Central Services/posts are prescribed in the Recruitment Rules for the Service/post concerned, having regard to the qualifications and experience prescribed for that Service/post. (In the case of Services/posts, other than technical, professional and specialist Services/posts, the age limits as laid down in the relevant Recruitment Rules are, by and large, based on the general orders issued by the Government of India from time to time vide [MHA OM No. 2/41/59-RPS dated 3-12-59; Deptt. of Personnel OM No. 130/70-PP(IV) dated 11-4-72 and OM No. 4/7/70-Estt(D) dated 13-3-72].

II. General principles for relaxation of age limits.
The general principles to be followed in dealing with individuals cases of relaxation of age limits are indicated below :-

(a) Relaxation of age limits are ordinarily made only where the Recruitment Rules provide for such relaxation. Where it is expected that it may be necessary to make such relaxation a suitable provision should be made in the Recruitment Rules which should indicate also the authority competent to make the relaxation. If no such relaxation is provided for in the Recruitment Rules the provision of clauses (b) and (d) below will apply.

(b) Where Recruitment Rules have been framed in consultation with the Union Public Service Commission, the relaxation of the age limits prescribed therein should not be made without consultation with the Commission.

(c) Where the Services/posts are excluded from the purview of the Union Public Service ComMission and Recruitment Rules have, therefore, been framed without consultation with the Commission, the age limits prescribed in the Rules should not be relaxed without the concurrence of the Ministry controlling the Service or post concerned.

(d) The above arrangement is subject to any general instructions issued by the Ministry of Home Affairs (Now Department of Personnel and Training) providing for relaxation of age limits in respect of particular categories/persons e.g. in respect of displaced persons; persons belonging to Schedtiled Castes etc. as well as any instructions specifically requiring the Department of Personnel & Training to be consulted in respect of any class of cases e.g. relaxation for purposes of issue of declaration of quasi-permanency certificates etc.
M.H.A. OM No. 4/1/55-RPS dated 12-2-55.]

III. Extent of relaxation of maximum age limits sanctioned for certain categories.

(i) Scheduled Castes and Scheduled Tribes
The maximum age limit prescribed for appointment to a service or post is to be increased by five years in the case of candidates belonging to Scheduled Castes/Scheduled Tribes. This concession is applicable to all Services/Posts filled by direct recruitment.
Where an upper age limit not exceeding 50 years is prescribed in posts/ services filled by promotions, it shall be relaxed by 5 years in the case of candidates belonging to Scheduled Castes and Scheduled Tribes. This. however. would not apply to posts which have arduous field duties or are meant for operational safety and to posts in para Military organisations.
[M.H.A. Resolutions No. 42/19/51-NGS dated 25-6-52 and No. 15/1/55-SCT dated 30-4-55 and Deptt. of Personnel OM No. 21 /9/70-Estt(SCT) dated 8-12-71.]

(ii) Displaced persons from East Pakistan (now Bangladesh)

Displaced persons who migrated to India from East Pakistan (now Bangladesh) on or after 1-1-64 but before 26-3-71 are entitled to the following age concessions :-
(a) For appointments filled on the result of competitive examination held by the UPSC (other than Defence Services Examinations), a relaxation of age limit upto 3 years in excess of the normal upper age limit, subject to the condition that a candidate is not allowed to avail of a larger number of chances in respect of recruitment .to a service or group of services than the maximum number of chances permissible to any ‘general candidate under normal age limits.

(b) For appointments not covered by (a) above, the maximum age limit for entry into Government Service as well as for permanent absorption therein is relaxed upto 45 years.

(C) In the case of displaced persons belonging to Scheduled Castes or Scheduled Tribes, the age limits mentioned in (a) & (b) above are further relaxable by five years for persons belonging to Scheduled Castes and Scheduled Tribes, in the case of all the posts in Central Services as well as in All India Services.

The above age concessions, are in force ‘upto 31st December, 1987 and are not admissible to those displaced persons who have migrated ‘to India from Bangladesh after 25th March, 1971.
In order to qualify for the above concessions, the candidates concerned are required to produce satisfactory evidence of being bona-fide displaced persons from East Pakistan (now Bangladesh), who have migrated to India on or after 1-1-64 but before 26-3-71. For this purpose, the bona fides of the displaced persons will be certified by the Commandant of the Transit Centre of the Dandakaranya Project, or the Camp Commandant of the Relief Camps in various States, or the District Magistrates of the areas ‘where the candidate may, for the time being, be resident, or the Additional District Magistrate in charge of Refugee Rehabilitation in their respective districts, or the Sub-Divisional Officer within the Sub-Division in his charge or the Deputy Refugee Rehabilitation Commissioner, West Bengal/Director (Rehabilitation), Calcutta.
[MHA OM No. 4/5/64-Estt(D), dated 11-8-64, OM No. 4/5/67-Estt(D) dated 20-12-67, OM No. 4/3/69-Estt(D) dated 20-11-69, Deptt. of Personnel OM No. 4/3/70-Estt(D), dated 17-9-70 OM No. 4/6/71-Estt(D) dated 27-12-71, OM No. 4/5/73-Estt(D) dated 5-4-74 and No. 15012/1/84-Estt(B), dt. 2-1-85.]

(iii) Repatriates. from Burma and Ceylon (now Sri Lanka).
(1) The repatriates from Burma who have migrated to India or will be migrating on or after 1st June 1963, and the repatriate from ‘Ceylon (now Sri Lanka), who migrated or will be migriting to India on or after 1-11-64, under the Indo-Ceylon Agreement of October, 1964, have been granted the same age concessions as are admissible to displaced persons from East Pakistan (now Bangladesh), mentioned at (ii) (a) (b) & “(c) above.
These concessions are not admissible in respect of examinations for entry into the Defence Services.

(2) The maximum age limit for appointment to Group C and D posts, recruitment to which is made through the Employment Exchange, in the case of repatriates from Burma and Ceylon (now Sri Lanka), referred to above, is relaxable upto 45 years, with a further relaxation upto 5 years in the case of persons belonging to Scheduled Castes/Scheduled Tribes.
The above concessions, which came into force from 1st March, 1966 are admissible upto 31st December, 1987.
In order to be eligible for the concessions at (1) & (2) above, migrants from Burma should produce the identity certificate issued to them by the Embassy of India in Rangoon, in support of their claim for being treaed as such. It is only when a repatriate from Burma does not possess the identity certificate that it will be necessary for him to produce a certificate from the District Magistrate of the area, where they may be residing, that they are bona fide repatriates from Burma. Similarly, the migrants from Ceylon (now Sri Lanka) claiming to be repatriates from that country should produce a certificate to that effect from High Commission for India in Ceylon (now Sri Lanka). Those repatriates from Burma & Ceylon (now Sri Lanka) who seek employment through Employment Exchange, should produce the necessary documents, mentioned above, before the Employment Exchange, while registering their names with the Exchange.
[M.H.A. OM No. 14/30/64-Estt(D) dated 4-10-65, 12-11-65 and 8-2-66 and No, 4/6/ 68-Estt(D) dated 4-12-68 and Deptt. of Personnel O.M. No. 4/9/71-Estt(D), dated 27-12-71 & OM No. 4/7/73-Estt(D), dated 19-4-74 and No. 15012/1/84-Estt.(D), dated 2-1-85]

(iv) Repatriates from East African countries

(1) In respect of posts which are filled otherwise than through the Union Public Service Commission, viz. through Employment Exchange, there is no age restriction for entry in the case of persons of Indian origin who were employed in Government service in the East African countries of Kenya, Uganda and Tanzania (i.e. formerly Tanganyika and Zanzibar), who migrated to India due to constitutional changes in these countries or who is a repatriate of Indian origin from Zambia, Malawi, Zaire and Ethopia.

(2) As regards recruitment to Services/posts under the Government of India, persons of Indian origin who migrated to India from the above-mentioned countries are entitled to the following age concessions :-
(a) The upper age limit for admission to the competitive examinations conducted by the UPSC or by any other authority for recruitment to the Civil Services/posts under the Central Government is relaxable by 3 years.
(b) The upper age limit, for the purpose of appointment to Services/posts under the Government of India, which are filled on the basis of selection/interview by the UPSC, is relaxable upto 45 years.
The above concessions are admissible upto 31-12-1987. These concessions are, however, not applicable to Defence Services Examinations. In order to qualify for age concessions referred to above, the persons concerned will have to produce satisfactory evidence about their being bona-fide repatriates from East African countries concerned from the District Magistrates of the area in which they may, for the time being, be residing.
[M.H.A. OM No. 14/12/64-Estt(D), dated 19-10-64 and 30-11-64. OM No. 4/4/67- Estt(D) dated 7-11-67, OM No. 4/1/68-Estt(D), dated 29-11-68; OM No. 4/1/69-Estt (D) dated 10-12-69; Deptt. of Personnel, OM No. 4/1/69-Estt(D) dated 26-12-70, OM No. 4/11 /71-Estt(D) dated 13-12-71, OM No. 4/11/71-Estt(D), dated 30-1-73 and Deptt. of Per. & A.R. OM No. 4/8/73-Estt(D) dated 28-12-73 and Nos. 15012/1/84- Estt (D), dated 2-1-85 and 28-2-85.]

(v) Repatriates from Vietnam Persons of Indian origin who have migrated from Vietnam to India due to constitutional changes are entitled to the following concessions :
(a) The upper age limit for admission to the competitive examinations conducted by the U.P.S.C. or by any other authority for recruitment to the civil services/posts under the Central Govt. is relaxable by 3 years.
(b) The upper age limit, for the purpose of appointment to services/posts under the Govt. of India which are filled on the basis of selection/interview by the U.P,S.C., is relaxable upto 45 years,
These concessions are, however, not admissible for defence services examinations.
The concessions will be applicable to those who are Indian nationals (Indian passport holders) as also those holding Emergency Certificate issued to them by the Indian Embassy in Vietnam and who arrived in India from Vietnam not earlier than July, 1975.
In order to qualify for the above concessions the persons concerned will have to produce satisfactory evidence about their being bona-fide repatriates from Vietnam from the District Magistrates of the areas in which they may, for the time being, be resident.
The concessions are admissible upto 31st December, 1987.
[DOP & AR OM No. 15012/1/84-Estt(D), dated 2-1-85].

(vi) Displaced persons from erstwhile West Pakistan
Displaced persons from erstwhile West Pakistan who migrated to India during the period from 1st January, 1971 to 31st March, 1973 are entitled to the following age concessions :
(a) For appointments filled on the results of competitive examinations held by the UPSC (other than Defence services examination), a relaxation of age limit upto 3 years in excess of the normal upper age limit, subject to the condition that a candidate is not allowed to avail of a larger number of chances in respect of recruitment to a service or group of services than the maximum number of chances permissible to any general candidate under normal age limits.
(b) For appointments not covered by (a) above, the maximum age limit for entry into Government service as well as well as for permanent absorption therein is relaxed upto 45 years.
(c) In the case of displaced persons belonging to Scheduled Castes or Scheduled Tribes, the age limits mentioned in (a) above are further relaxed by five years in the case of all the posts in Central services as well as in All India Services.
The above age concessions would apply to only those examinations/interviews for which the advertisements/notices were issued after 2-1-85 and will remain valid upto 31-12-87.
In order to qualify for the above concessions the candidates are required to produce satisfactory evidence of being bona-fide displaced persons from earstwhile West Pakistan having migrated during the specified period. Their bona-fides will be certified by the Commandants of Transit Centres or Camp Commandants of Relief Camps in various States or District Magistrates of the areas where the candidates may, for the time being, be resident or Addl. District Magistrates in charge of the refugees’ rehabilitation in their districts or the Sub-Divisional officer within the Sub-Division in his charge or the Deputy Refugee Rehabilitation Commissioner.
[DOP & AR OM No. 15012/1/84-Estt(D), dated 2-1-1985.}

(vii) Retrenched Central Government employees For appointments made otherwise than on the basis of open competitive examination held by the UPSC or any other authority the period of retrenched Central Government employees’ previous service should be deducted from his actual age and, if the resultant age does not exceed the prescribed maximum age limit by more than 3 years, he should be deemed to satisfy the condition of upper age limit for appointment to the post in question under the Central Government. ‘A Retrenched Central Government Employee’ is a person who has rendered continuous service for a period of net less than six months under the Government of India and was discharged as a result of the recommendations of the Economy Unit or due to reduction in establishment. For the purpose of availing the age concession a retrenched Central Government emnlovee should produce a certificate from the last Ministrv/Office to this effect and that he is suitable for employment under the Government of India.
2I-35 Per. & Trag./87

(viii) The retrenched staff of the Rehabilitation Departments of various States in India are to be treated on par with the retrenched Central Government employees for the purpose of relaxation of upper age limits.
[M.H.A. OM No. 58/2/50-DGS dated 5-6-50; OM No. 4/13/54-RPS, dated 14-1-55; OM No. 4/4/59-RPS dated 25-11-59; OM No. 4/19/56-RPS dated 1-8-56 and OM No. 4/4/64-Estt(D) dated 29-7-64; Notification No. 2/101/72-Estt(D) dated 7-3-74.]

(ix) Demobilised personnel of Armed Forces & Ex-Servicemen
All demobilised personnel of Armed Forces and released ex-servicemen who have completed six months of continuous service in the Armed Forces before their release and who have been released otherwise than by way of dismissal or discharge on account of misconduct or inefficiency. should be allowed the same concession regarding the relaxation of upper age limit as is admissible to retrenched Central Government employees for the purposes of re-employment under the Central Government. In other words, for the purpose of appointments made otherwise than on the basis of the open competitive examination conducted by the U.P.S.C. the services rendered in the Army, Navy and Air Force by an individual should be deducted from his actual age and if the resultant age does not exceed the prescribed maximum age limit for the post by more than 3 years he should be deemed to satisfy the condition for appointment to the post concerned in respect of maximum age. For qualifying for the above concessions the demobilised personnel of the Armed Forces or Ex-servicemen should produce a certificate from the Army authorities etc., that he had rendered a continuous service of six months in Armed Forces before release and that he had been released otherwise by way of dismissal or discharge on account of misconduct or inefficiency. For the purposes of calculating the period of six months service referred to above the pre-merger service of persons in the Indian State Forces may also be taken into account in the case of absorption of surplus /retrenched Central Government Commissioned Officers in Group A and ‘Group B posts.
[Deptt. of Pers. & A.R. Notfn. No. 13/24/73-Estt(C) dated 26-10-1974.]

(x) Disabled Defence Servicii Personnel
(a) For appearing at the competitive examination conducted by U.P.S.C. for appointments to Group A, B, C and D posts. the disabled Defence Services personnel would he allowed, if they are otherwise educationally qualified, relaxation of age limits upto 3 years (8 years in the case of disabled Defence Services personnel belonging to Scoeduled Castes/Scheduled Tribes) in excess of the prescribed upper age limit. subject to the conditions that they would not be allowed to avail of larger number of chances in respect of recruitment to a service or a group of services than maximum number of chances permissible to any candidate under the normal age limit. The above relaxation may be extended to competitive examinations for recruitment to Group C posts held by !bodies other than the UPSC. like thel Staff Selection Commission.
(b) For appointments to Group A and Group B posts which are normally made through the UPSC otherwise. than on the result of the competitive examination conducted by the commission, disabled Defence Services personnel who possess the required qualifications and experience and whose age does not exceed 45 years (50 years for disabled personnel belonging to Scheduled Castes/Scheduled Tribes) will be considered by the Union Public Service Commission.
(c) For appointments to Group C and Group D posts which are filled through the Employment Exchange. the upper age limit in the case of disabled Defence Services personnel will be relaxed upto 45 years (50 years in the case of disabled Defence Services personnel belonging to Scheduled Castes & Scheduled Tribes).
[MHA OM No. 14/42/65-Estt.(D), dated 29-3-66 and Deptt. of Personnel OM No. 13/ 35/71-Estt (C) , dated 24-12-71.]
(d) The above concessions applicable to war-time disabled defence services personnel been extended to ex-servicemen disabled in peace time, but their disability being attributable to military service.
[DOP&AR OM No. 39016/5/81-Estt(e), dt. 21-2-81.]

(xi) Ex-NCC Cated Instructors
Persons recruited from 1-1-63 onwards as whole-time Cadet Instructors in NCC shall on release from the NCC on the expiry of the initial/extended tenure, be treated as “Retrenched Central Government Employees”, for the purposes of relaxation of upper age limits for appointments in Central Government i.e. they will be allowed to deduct from their actual age the period of service rendered by them in the NCC and if the resultant age does not exceed the prescribed age limit of a particular post by more than three years, they will be deemed to be satisfying the condition for appOintment to that post in respect of the maximum age. Such of the whole-time Cadet Instructors in the NCC, as are released from the NCC before the expiry of the initial or extended tenure, should also be allowed the same age concession as has been sanctioned to whole-time Cadet Instructors in the NCC, who are released after expiry of the initial or extended tenure, subject to the condition that they have served in the NCC for a period not less than six months before their release. For availing of above concessions, the Cadet Instructors in question should produce before the Employment Exchange a certificate to the above effect.
[MHA OM No. 4/6/65-Estt(D), dated 9-12-65 and 13-9-66 & Notification No. 2/101/ 72-Estt(D), dt. 7-3-74.]

(xii) Ex-Personnel of Territorial Army
For appointments to Civil posts, ex-personnel of the Territorial Army are to be treated as “Retrenched Central Government Employees” for the purposes of relaxation of upper age limits, provided they have served on the permanent staff of Territorial Army, or have been embodied for service under the Territorial Army Rule 33 for a continuous period of not less than six months.
For the purposes of age relaxation, the entire period of embodied service (including broken period) in the Territorial Army plus three years shall be taken into account. [MHA OM No. 4/6/64-Estt(D), dated 11-2-1965 & Notification No. 2/101/72-Estt(D) dt. 7-3-74.]

(xiii) Ex-Employees of General Reserve Engineer Force
For appointments to Civil posts made otherwise than on the basis of the open competitive examinations held by the UPSC or any other authority, ex-employees of General Reserve Engineer Force have been sanctioned the same concession in regard to upper age limits as is admissible to “Retrenched Central Government Employees.”
For the purposes of availing of the above concessions, the persons concerned are required to produce a certificate from General Reserve Engineer Force to the effect that they had served in the said Force for a period of not less than six months and had been released from that Force on completion of their tenure of service under that Force.
[MHA OM No. 4/10/64-Estt(D), dated 26-10-64 & Notification No. 2/101/72-Estt(D) dt. 7-3-1974.]

(xiv) Ex-Personnel of Army Medical Corps (Short Service Regular Commissioned Officers)
In the case of medical graduates who joined the Army Medical Corps as Short Service Regular Commissioned Officers, the ‘upper’ age limit is to be relaxed upto 35 years for appointment to civil posts under the Central Government, which require medical qualifications.
[M.H.A. OM No. 4/3/55-RPS dated 13-7-1956.]

(xv) Ex-TB patients, Etc.
In the case of patients, who were formerly in Government service but whose services were terminated on account of affliction with ‘LB, and who were subsequently declared nonineffective and medically tit for Government service by a T.B. Specialist or a medical authority authorised in this behalf by the Government of India, the condition regarding age limit is not to be enforced for re-appointment to the posts previously held by them or equivalent posts in their own Departments. As for appointments to posts in any other Department through Employment Exchange, they are to be treated as “Retrenched Central Government Employees” for the purpose ,of age concession.
The aoove concession granted to ex-TB patients is admissible also to ex-pleurisy and exleprosy patients. The appointment of ex-leprosy patients, is however, subject to the conditions mutatis-mutandis specified in the Ministry of Health OM No. 5 (II)/41/56-M.II dated 24th October, 1957.
[MHA OM No. 37/1/52-DGS, dated 10-7-54; OM No. 13/4/56-RPS, dated 29-9-56 and OM No. 13/4/57-RPS dated 14-7-58.]
(xvi) Casual Labourers for their Absorption in Regular Establishment in Group D
Casual labourers are entitled to deduct from their actual age the period spent by them as casual labourers and if, after deducting this period, they are within maximum age limit prescribed for the service pr post in regular establishment, they would be considered eligible in so far as the condition of upper age limn is concerned. Broken periods of service rendered by casual labourers may also be taken into account for the purposes of age relaxation for appointments in regular establishments, provided that one stretch of such service is for more than six months.
[MHA OM No. 4/9/61-Estt(D), dated 9-8-61 and 16-9-61 and DOP&T Notification No. 2/101/72-Estt(D), dated 7-3-1974.]

(xvii) Group D employees for appointment to Group C posts
Group D employees of Central Government after getting “no objection” certificate from their Departments and having registered with Employment Exchanges for Group C posts, are allowed to deduct from their actual age, the period spent by them in Government service. If after deducting this period, they are within the maximum age limit prescribed for the service/post concerned, they are to be considered eligible.
For appointment of educationally qualified Group D employees to the posts of Lower Division Clerks in attached and subordinate offices not participating in the Central Secretariat Clerical Service Scheme, against the 10 per cent quota reserved for them, the upper age limit is relaxable upto 45 years (50 years for Scheduled Castes and Scheduled Tribes candidates).
[MHA OM No. 71 /75/55-CS(C), dated 29-4-55 and Deptt. of Personnel OM No. 14/9/71- Estt(C), dated 21-8-71.]

(xviii) Departmental candidates for appointment to Groups C & D posts
For direct recruitment in Groups C and D posts/services, the upper age limit will be relaxable upto the age of 35 years in respect of persons working in posts which are in the same line or allied cadres and where a relationship could be established that service rendered will be useful for efficient discharge of the duties in other categories of posts. The age concession will be admissible only where an employee has rendered not less than three years continuous service. The question of determining the same line or allied cadre is, however, left to be decided by each Ministry/Department.
Candidates belonging to SC/ST will have relaxation in age upto 40 years.
The existing age concession available to Group D employees for appointment to Group C posts and to clerks for appointment as Stenographers in the Central Secretariat Stenographers Service and any other existing age concessions shal’ continue.
[DO P&AR OM No. 4/4/74-Estt(D), dated 20-7-76, No. 15012/2/81-Estt(D), dated 8-4-81, DOP & T OM No. 35014/4/79-Estt(D), dated 24-10-85 and 18-11-85.]

(xix) Work-charged staff
The concession at (xviii) above are extended to regular work-charged employees, who were appointed through the Employment Exchange.
[DOP & AR OM No. 15012/11/76-Estt(D), dated 27-6-78.]
(xx) Physically handicapped persons
For the purpose of appointment to Group C and Group D posts under the Central Government filled through Soli Selection Commission or the Employment Exchanges, the physically handicapped persons (Blind, Deaf and Orthopaedically handicapped) are entitled to relexation of upper age limits by ten years.
[M.H.A. OM No. 4/3/68-Estt(D), dated 15-4-1969 and DOP & AR OM Nos. 15012/6/77- Estt(D), dated 28-1-78 and 17-7-78.]

(xxi) Displaced Goldsmiths
The upper age limit is relaxed in case of bona fide displaced goldsmiths i.e. those who were in possession of identification certificates from Revenue officials not lower in rank than the officerin-charge of Tahsils, or Talukas or Revenue Thanas, to the effect that they were actually engaged in working, either solely or mainly, on gold and either as a self-employed person or a paid employee or as out worker for a period of at least six months preceding the date of issue of Gold Control Rules (viz. 10-1-63) to the extent shown below :—
(i) For employment as craftsmen and semi-skilled workers in Industrial Establishments upto 45 years.
(ii) For employment in Group C and Group D posts in non-industrial Establishments/ Offices where recruitment is made otherwise than through a competitive examination held by the U.P.S.C. or any other authority, by 5 years.
[M.H.A. OM No. 7/5/63-Estt(D), dated 20-7-1963 and Notification No. 2/101/72-Estt(D) dated 7-3-74.]

(xxii) Widows and women separated from their husbands
For appointment to Groups C and D posts filled through the Staff Selection Commission/ Employment Exchanges the upper age limit for widows and divorced women and women judicially separated from their husbands, who are not remarried shall be relaxed upto 35 years (40 years in the case of members of SC/ST).
[DOP & AR OM No. 15012/13/79-Estt(D), dated 19-1-80.]

(xxiii) Persons who resided in the State of Assam during the period from 1-1-80 to 15-6-85.
(a) For appointments to all the Central Civil Services and posts, recruitments to which are made through the U.P.S.C. or S.S.C. as also recruitment to all Civil posts in the Central Govt. offices located in the State of Assam, otherwise than through U.P.S.C. or S.S.C., a relaxation in the upper age limit upto a maximum of six years shall be admissible to all persons who had ordinarily resided in the State of Assam during the period from 1-1-80 to 15-8-85.
(b) The relaxation in the upper age limit for appearing at any examination shall be subject to the maximum number of chances permissible under the relevant rules.
(c) Candidates availing of this relaxation shall submit a certificate from the District Magistrate, within whose jurisdiction he ordinarily resided or any other authority designated in this behalf by the Govt. of Assam, to the effect that he had been a resident of the State of Assam during the period from 3-1-80 to 15-8-85.
(d) The concession is valid for a period of :. years from 30th September, 1985.
[DOP & T Notification No. 15012/4/85-Estt(D) dated 30-9-85 read with their Notification No. 15012/4/85-Estt(D), dated 16-10-1986j

Miscellaneous Provisions :

Normal age limits are not applicable to and consequently the question of relexation of age limit does not apply, in the case of :-
(i) Officers granted compensations or invalid pension, who are subsequently re-employed under Articles 514 and 519, CSRs; and
(ii) Ex-central Government servants who were removed, discharged or dismissed from service on account of their patriotic activities or their participation in national movements, designed to secure independence of the country or who resigned their appointments out of patriotic motives, for their re-employment under the Government.
[M.H.A. OM No. 15/21/48-Estt. dated 11-7-49 and M/o Finance U.O. No. 4210/E.V./52, dated 1-8-1952.]

Relaxation of upper age limit to the Ex-servicemen, Commissioned Officers including ECOs/ SSCOs, for appointment to Group A and Group B posts filled by direct recruitment, is as under :

(i) The upper age limit shall be relaxed by the length of military service increased by three years in the case of ex-servicemen and commissioned officers including ECOs/ SSCOs for appointment to any vacancy in Group A and Group B services/posts filled by direct recruitment otherwise than on the results of an open All India Competitive Examination held by the U.P.S.C. subject to the condition that (i) the continuous service rendered in the Armed Forces by an ex-serviceman is not less than six months after attestation and (ii) that resultant age after deducting his period of service from his actual age does not exceed the prescribed age limit by more than three years and also subject to usual conditions which have been prescribed in respect of appointment of ex-servicemen to Group C and Group D posts vide Department of Personnel & Training Notification No. 39016/10/79-Estt.(C), dated 15-12-1979.

(ii) For appointment to any vacancy in Group A and Group B services/posts filled by direct recruitment on the results of an All India Competitive Examination held by U.P.S.C. the ex-servicemen and Commissioned Officers including ECO/SSCO who have rendered at least 5 years military service and have been released on completion of assignment (including those whose assignment is due to be completed within 6 months) otherwise than by way of dismissal or discharge on account of misconduct or inefficiency, or on account of physical disability attributable to military service or on invalidment, shall be allowed maximum relaxation of five years in the upper age limit.
Departmental of Personnel and Training OM No. 39016/15/79-Estt.(C), dated 7-9-1981.

It has been decided in consultation with the Ministry of Defence and the Union Public Service Commission that the ECOs/SSCOs who have completed their initial period of assignment of five years of Military service and whose assignment has been extended beyond five years and in whose case the Ministry of Defence issues certificates that they will be released within three months on selection and from the date of receipt of offer of appointment, would be permitted to appear in the competitive examinations conducted by the UPSC for posts in Group ‘A’ & ‘B’ filled by both the methods, namely (i) direct recruitment otherwise than on the results of an open all-India competitive examination, and (ii) on the results of an all-India competitive exami. nations conducted by the Union Public Service Commission.
[DP&T OM No. 36034/3/86-Estt. (SCT), dated 17-7-86.]